All About Calendar Blocking

Like I mentioned in my post last week, something that I do from time to time to make sure I stay productive is calendar blocking. I don’t do it all the time (because it can sometimes seem a bit rigid and stressful, to be honest…) but when I need to buckle down and get things done, it can be really helpful. I’ve done this at work with my Outlook calendar, I’ve done this at home when I’m working from home, but sometimes I even do it at home when I’m NOT working aka for my regular life!

While I love a good to-do list (and y’all know that I do!!) it can still be easy to let some things slip through the cracks because oops you went and did other things or oops you took a long nap instead. And that’s ok. But sometimes you just really want to make sure that you get things done, and that’s where calendar blocking can help.

If you’re thinking “huh – is it just putting things on your calendar and scheduling out your day?” then you are RIGHT! It’s as easy as that! You think of all the things you need to do and all the things you want to do, and you throw them in your calendar. This is where it gets “fun” – you have to think about how long it will take you to do some tasks and what task-adjacent things should also go on your calendar. What would those be?!? Let’s look at mine from this past weekend and find out!

Let’s start with the task-adjacent items that I added to my calendar. On the first day, I went to brunch with some girlfriends. I could have just put the brunch on there, but I wanted to also add in the drive there and the drive home – those were task-adjacent.

As for other things, I just made my best guess as to how long certain tasks would take. Like going outside and walking/jogging for 3 miles – I know that’ll take about 45 minutes. But I go ahead and block off an hour on the calendar for it so I’ll have some wiggle room and will have time to go to the bathroom, drink water and stretch when I get home, etc. Other things like meal prep- based on what I had to make for the day, I figured that it would take me about 90 minutes. If it took less time – no biggie! Extra time to chill or work on something else! If it took more time – also no biggie! I could just move things around in the schedule or move a task to the next day. The great thing about calendar blocking is that you can be pretty free with it and adjust as you go.

I also try and make sure that I’m scheduling time for fun things when calendar blocking – that way it’s not just a rushed weekend where I feel like I didn’t get any rest. I am still working on a baby blanket that I’m crocheting for my newest nephew, so I made sure to schedule lots of crochet/tv time so I could relax and have some fun while still being productive! Other times, I’ve simply scheduled “free time” for an hour and I can just choose what I want to do in the moment – go get coffee, scroll through Instagram, run to Target, etc.

Is this method perfect? No! But is it helpful and worth trying? I think so! What is your favorite method for getting all your to-do list items done? Or do you hate lists all-together and hope for the best?!? Let me know!

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